• Application Deadline: 08/23/2019
  • Company: The Art Institute of Chicago
  • Location: Chicago, Illinois

The Art Institute of Chicago seeks a Curatorial Assistant that reports to the Exhibition Manager and Collection Manager in a variety of activities supporting each of them in their work on the collection and exhibitions. Confers daily with supervisors to identify, plan and develop short and long-term departmental goals. Conducts general departmental coordination and office management for the Department of Modern and Contemporary Art with related administrative assistance to the Department Chair.


1. Assists in the management and production of departmental exhibitions. Duties include the development of CITI records and FileMaker databases for exhibitions, producing checklists, loan management, data management, scheduling meetings and assisting in managing all details of installation, selected research, publications, producing and coordinating gallery didactics and labels, arranging artist travel, hospitality and entertainment.

2. Supports the permanent collection, including preparing paperwork for new acquisitions, processing outgoing and incoming loans, scheduling gallery rotations, providing assistance in managing de-accessions, conservation projects, imaging requests, and storage projects. Organizes and produces the agendas and supporting materials for Acquisition Committee meetings, as well as producing follow-up correspondence. Updates CITI records. Coordinates research on individual works for publications, scholar requests, conservation proposals, and installation plans.

3. Provides administrative support to the Chair for departmental matters including general correspondence, managing departmental budgets, staffing, and time-management and reporting. Provides assistance to the Chair in the absence of the Curatorial Associate.

4. Assists in all departmental functions. Answers the department phone and manages all inquiries to the department. Oversees office administration including ordering supplies, maintaining department calendars, and planning lunches and departmental events. Works with the Director's office to ensure communication and administration. Coordinates departmental meetings. Manages and distributes incoming and outgoing general departmental correspondence. Assists in managing departmental funds and operating budget; reconciles the department’s bookkeeping records with accounting’s general ledgers; resolves any discrepancies with accounting and staff. Processes payment paperwork. Evaluates and maintains existing office procedures and record-keeping and filing systems for improvement and cost-effectiveness. Fields and directs questions from museum colleagues, the general public, cultural institutions, artist, dealers and scholars. Manages and orders office supplies.

5. Assists with any projects aligned with the mission of the department, including other duties as assigned.


Bachelor’s degree in Art History or related field. Must have administrative experience preferably in a museum, cultural organization, higher education or equivalent institution. Good working knowledge of Modern and Contemporary art history desired. The ideal candidate will be highly organized, detail oriented, and efficient in a fast-paced environment. The candidate should be a team player with an eagerness to assist in the overall success of the department. They will have excellent writing skills, and the ability to communicate effectively and comfortably with a wide range of people from in-house staff to high-level donors and artists. Must be proficient in the Microsoft Office suite, Google Drive, and the Mac platform. Experience with collection management databases a plus.


We offer a competitive, comprehensive benefits package:

  • 5+ weeks of paid time off
  • Paid holidays (up to 14 days)
  • Medical, dental, and vision insurance
  • Competitive retirement plan (up to 9% matching contribution)
  • Tuition remission and Tuition Exchange Program
  • Great employee discounts
  • Complimentary general admission to participating cultural institutions
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